Linea Light Group

The Challenge

Linea Light Group, a leader in professional lighting, had recently established a travel office to centrally manage corporate trips. Before adopting Book For Work, the management was scattered and complex:

Independent Bookings

Area managers handled their own bookings directly, causing inefficiencies and coordination difficulties:

“Each area manager booked on their own through Booking.com or Expedia. This created a lot of confusion and long processing times for us in administration.”

Accounting issues

The conversion of our Airplus card into virtual credit cards for each booking and the handling of separate invoices were particularly burdensome:

“I had to create a credit card for every booking—a tedious and time-consuming process that slowed everything down.”

Payments and Reimbursements

Employees often had to pay expenses upfront, causing discomfort and complications:

“A colleague had to stop at several hotels in France and pay for everything out of pocket. It wasn’t sustainable.”

The Solution: Book For Work

Book For Work radically simplified corporate travel management for Linea Light Group, as Mia and Gina explain:

Operational Efficiency

Thanks to Book For Work, management times were reduced by 40%:

“Book For Work integrates Airplus and charges directly the card without effort on our part. This speeds up our bookings by at least 40%. Now I can book the same hotel for multiple people at once without needing to create multiple virtual credit cards.”

Furthermore, the intuitive and fast platform has saved a considerable amount of time compared to traditional methods:

“The website is easy to use, instant, and has saved us a great deal of time compared to the old methods.”

Improved Administrative Management

Now our accounting team can rely on a single monthly invoice, eliminating the complexity of chasing receipts and scattered documents:

“Now the accounting team only needs to check one invoice instead of chasing receipts from different hotels. It’s a huge relief.”

Support for Complex Bookings

Organizing business trips with multiple hotel stops is no longer a problem:

“In one week, our colleagues can stay in five or six different hotels without having to pay for accommodations upfront, because with Book For Work, the bookings are prepaid by our company. With Book For Work, we send a single quote for approval, saving time and reducing errors.”

Tangible Results

The adoption of Book For Work has brought numerous benefits to Linea Light Group:

Time Savings

“Booking management has become smoother and faster. We save at least 40% of our time, which we can now dedicate to other activities.”

Greater Expense Control

“With Book For Work, payments are prepaid and guaranteed. Employees no longer have to worry about paying out of pocket during business trips.”

Error Reduction

“The centralized system reduces the chances of errors and simplifies our work.”

Conclusion

Thanks to Book For Work, Linea Light Group has optimized its corporate travel management, making the processes leaner and more efficient. As Mia and Gina emphasize:

“We recommend Book For Work to any company. It has changed the way we work and made our lives easier.”

Disclaimer

The comparison of prices or features of competing online platforms reflects the customer's experience at the time of booking or during the interview for this case study. Actual prices may vary depending on the circumstances.